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Walk & Talk: Making meetings mobile in Colorado

Colorado Digital Transformation Officer Brandon Williams highlights the Colorado Governor's Office of Information Technology's efforts to make video conferencing a truly mobile experience.

Brandon Williams
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Brandon Williams Digital Transformation Officer — Colorado
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Editor's Note: Since May 2017, Brandon Williams, Colorado's Digital Transformation Officer, has been publishing videos in which he "walks and talks" with his colleagues at the Colorado Governor's Office of Information Technology. In June 2017, StateScoop and OIT partnered to give the series a home on StateScoop. The posts are also available on OIT's blog, and via a YouTube playlist.

The "Hangouts in a Bag" kit that OIT staff members can check out to host virtual meetings anywhere at any time in any location. (Colorado Governor's Office of Information Technology)

This week, I talked up with Kevin Ruby, the Colorado Governor's Office of Information Technology's digital media manager about how he connects our agency internally and externally online.

Kevin leads our efforts across the state to help agencies and programs use new technologies and techniques to highlight their programs online. 

From managing social media outreach like OIT's Twitter (@oitcolorado) and Facebook accounts, and running the agency's YouTube Live events — like State of Colorado's Geo-spatial Information Systems (GIS) 2017 Summit livestream last month to improving meeting efficiency using Google Hangouts, Kevin is continuously pushing and supporting how we create options for mobile and remote work environments.

Kevin also helps manage a cool pilot program we started called "Hangouts in a Bag," where we provide backpacks that can be checked out by any staff member. Each bag contains conference room microphones, HD cameras and Chromebook laptops. The goal is to remove the technical obstacles to bringing any meeting — anywhere — online. Kevin provides training to anyone in OIT interested on how to do it. Plus, he's funny and cool.

Curious about the Hangouts in a Bag? It;s not super-complicated, as you can see below in the photo above. For locations where we don't anticipate adequate Wi-Fi or hardline internet being available, we also give employees the opportunity to check out mobile hotpsots as well. 

If you're interested in doing a Walk & Talk in your state or local government, contact Jake Williams, StateScoop's Associate Publisher and Director of Strategic Initiatives here.

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